Platform

The grant workspace for your whole team.

GrantPilot brings grant discovery, proposal drafting, deadline management and submission tracking into one platform — so organizations spend less effort on the mechanics of winning funding.

Join the waitlist See pricing

How the pieces connect

Inputs
  • Mission & programs
  • Budgets & past awards
  • Funder opportunities
GrantPilot workspace
Match & rankDraft sectionsCheck requirementsSchedule & assign
Outcomes
  • Submitted applications
  • Reviewer feedback
  • Win-rate insight
01

Grant discovery

Analyzes your organization's mission, programs, budget and past awards to match you with opportunities from federal, state, foundation and corporate funders.

Why it matters: Less time searching databases, and fewer applications to funders that were never a good fit.

  • Development directors find foundation grants aligned to their programs
  • Researchers find federal opportunities that match their expertise
  • Grant writers identify corporate giving programs for specific initiatives
Sample data
  • Rural Health Outreach Program
    Federal · HRSA
    High fit
  • Hartwell Family Foundation
    Foundation
    High fit
  • Bayline Community Fund
    Corporate
    Medium fit
02

Proposal drafting

Generates first drafts of narratives, budgets, logic models and evaluation plans, structured around the funder's stated requirements and your organization's data.

Why it matters: Your team starts from a structured draft instead of a blank page, and spends its time on strategy and voice.

  • Grant writers reach a reviewable first draft much sooner
  • Program managers contribute content without grant-writing expertise
  • Teams reuse and adapt strong language across applications
Sample data
  1. 1Executive summarydone
  2. 2Statement of needdraft
  3. 3Program designdraft
  4. 4Logic modeldone
  5. 5Budget & narrativetodo
  6. 6Evaluation plantodo
03

Deadline management

Tracks every deadline across your grant portfolio — LOIs, full proposals, reports — with automated reminders, task assignments and progress tracking.

Why it matters: Deadlines stop depending on one person's calendar. Everyone sees what's due and who owns it.

  • Assign budget, narrative and attachments to different owners
  • Get reminders ahead of LOI and submission dates
  • See the whole quarter's workload at a glance
Sample data
MTWTFSS
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04

Submission tracking

Monitors every application from draft to decision: status, reviewer feedback, award notifications and win-rate patterns across your portfolio.

Why it matters: Each decision becomes something to learn from, and leadership gets a clear view of the pipeline.

  • Report grant pipeline status to leadership
  • Track compliance deadlines for active awards
  • Analyze win rates to refine strategy
Sample data
Drafting
Submitted
Under review
Awarded

Compliance checklists

Checklists for federal grants, including OMB Uniform Guidance, SF-424 forms and agency-specific requirements. Included on Professional and Institution.

Team collaboration

Up to 10 seats on Professional, unlimited on Institution, with tasks and owners on every application.

Your content stays yours

Proposal content is encrypted in transit and at rest and accessible only to authorized users in your organization.

Works alongside your existing tools

Pull opportunities in, and push tasks and documents out to the tools your team already uses.

  • Grants.govFederal grants
  • Foundation DirectoryFoundation research
  • SalesforceCRM
  • Google WorkspaceProductivity
  • Microsoft 365Productivity
  • SlackCommunication
  • QuickBooksFinance
  • ZapierAutomation

Who uses GrantPilot

Nonprofits

Find matching grants, draft proposals and manage your pipeline without a dedicated grants team.

Universities

Support faculty researchers with discovery, proposal development and sponsored programs management.

Grant writers

Draft faster and manage multiple clients with AI writing assistance.

Ready to win more grants?

Find, write and track grants with one workspace.

Join the waitlist